As a convenience to prospective customers, we have included key components of our Society Booking Agreement. Once a customer has reviewed and approved the Society Estimate, submission of a Booking Request form will be required, which also includes a link to the full Agreement.
If the Society venue is being staged at a space or property that is not owned by the Booking Party (Applicant), there is a requirement to verify that access to the space is approved by the appropriate authorities. In order to schedule a team for setup and takedown, Hillman B2 must be able to confirm approved access to the space for the span of time covering setup, event execution, and takedown. This confirmation may be obtained by providing a copy of the signed space rental agreement.
Due to the variables of supplier inventory, shipping terms, product accessibility, and unforeseen dynamics of live events, the availability and volume of any specific furnishing, decor, or entertainment content of Society is subject to change. Though we will attempt to appeal to personal preferences, table setting arrangements are provided as a courtesy. We guarantee that all content listed in the downloadable Site Plans is on-hand or attainable at the time of invoicing. If we later discover that a specific furnishing, decor, or entertainment item is not expected to be available for a Society booking, we will notify the customer within 24 hours of discovery or the next business day. Under these circumstances, Hillman B2 reserves the right to make comparable changes without customer consent or approval.
Security may be required during events held in Society. Security during event hours are at the customer's expense. For events with setup, execution, or takedown requirements which constitute a need for overnight security, Hillman B2 will arrange and pay for such security for the protection of venue assets. If the venue is located on a secure corporate campus, the customer may elect to provide dedicated security within company resources, if applicable.
Fifty percent of the total balance is due upon submitting the Society Booking Request. Remaining balance is due 30 days prior to event setup date.
If the event is held on public or commercial property, all caterers in Society must be a licensed and insured, or operate from a food truck that is insured and properly licensed by the appropriate municipality. Any onsite cooking must be conducted from a food truck, mobile grill, or mobile kitchen.
Hillman B2 will provide bartenders with an approved certificate to service events hosted at Society. A bartender is suggested for every 75 guests. There is a $175 charge per bartender. An Alcohol Liability Policy with Hillman B2, LLC listed as a Named Insured is required for events with alcohol available. Bar types include the following options:
The only lounge area and furnishing that can be exposed to smoking or vaping is the Cigar Lounge. If the customer allows smoking at the event, the Cigar Lounge must be included in the Site Plan. Contingent upon the selected Site Plan, the Cigar Lounge may range in size from 100sf to 800sf. Designated tents, tables and chairs are included in the Cigar Lounge. Due to the presence of tobacco scent, this equipment is not interchangeable and therefore cannot be placed in other lounges. If smoking occurs in other areas of the venue, the scent will permeate the tent awnings, fabrics or furnishing. The customer will therefore be charged a minimum cleaning fee of $600.
Customer has the option of purchasing our non-refundable Accidental Damages Waiver, which will provide up to $1,200 of coverage for accidental damage occurrences to equipment. Customers that purchase the Damage Waiver will be responsible for the full cost of any singular or aggregate damages exceeding $1,200. This policy is specific to equipment owned by Hillman B2, and is not relevant to equipment that is rented, leased, or otherwise provided by another company.
If permanent restrooms are not accessible to the event area, we will source event-grade portable fresh-water-tank restrooms for the event. Static porta-potties that lack freshwater tanks and hand-washing stations are not permitted. The rental cost of a mobile restroom unit will be at the customer's expense.
For the purposes of this agreement, inclement weather is defined as heavy rain that includes incidence of thunder and/or lightning. Snow, ice, or wind that equals or exceed 25mph are also regarded as inclement weather conditions. Regardless of the venue selected, 90% to 100% of the seated spaces (excluding park benches) are tent covered. Between 30% and 37% of the entire venue space is tent-covered.